Personal Assistant

Job Title: Personal Assistant

Contract Length: 9-12 Months
Location: Birmingham, Manchester, or Derby
Pay: £18.27 per hour (PAYE)

Summary

We are seeking a highly organised and proactive Personal Assistant to support a group of senior leaders within a Transportation business. This role can be based in Birmingham, Manchester, or Derby.

Working as part of a collaborative and supportive administration function, you will play a key role in ensuring the smooth and efficient running of business operations. You will be experienced, adaptable, and proactive in your approach. This is a fast-paced and varied position, suited to someone who enjoys working with people, solving problems, and making a real impact behind the scenes.

Key Responsibilities

The role includes, but is not limited to:

• Managing complex diaries, meetings, and appointments
• Coordinating travel, accommodation, and logistics
• Preparing and submitting monthly expenses
• Monitoring actions, deadlines, and key deliverables for Senior Leadership members
• Producing high-quality reports, presentations, and correspondence
• Maintaining accurate databases and filing systems
• Creating, maintaining, and effectively using digital collaboration and communication platforms including SharePoint, Microsoft Teams, Viva Engage, and other channels
• Providing cover and support for colleagues when required
• Tracking and chasing deliverables such as performance reviews (PDRs), mandatory training, and other internal systems
• Working closely with other administrative professionals to provide seamless support
• Supporting compliance with business processes, procedures, and policies
• Identifying opportunities to improve administrative processes and ways of working
• Providing guidance and support to colleagues where appropriate
• Using digital and AI-enabled tools to improve efficiency and productivity

Skills & Experience

We're looking for someone who brings:

• A professional and confident approach with the ability to work under pressure
• Strong organisational and prioritisation skills
• The ability to manage multiple tasks in a fast-paced environment
• Excellent communication and interpersonal skills
• A proactive and positive mindset with a willingness to adapt
• Discretion and a commitment to maintaining confidentiality
• Strong IT skills, including Microsoft Office (Outlook, Excel, Word, PowerPoint), SharePoint, and Teams
• Excellent time management skills with the ability to prioritise effectively and consistently meet deadlines
• A collaborative and team-focused attitude